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Minutes
2004
Pickens County 4-H Volunteer Meeting
Pickens County Extension Office
January 18, 2005
Present: Deb Edson, Susan Dodgens, Samiel Martin, Amy
Sowell, and Bob Spalding
Meeting called to order by Deb Edson. Minutes were
approved. Report on clubs that had paid insurance was given. Total amount
in checking now is $1936.75.
Old business Clubs all need to pay insurance and fill
out enrollment cards NOW.
Deb to check with club leaders who have not completed
this.
State events are now listed with dates on web site.
Deb brought up election of officers. Bob nominated Deb for chairman. Susan
recommended we keep the same slate of officers with Bob as advisor. The
vote carried .
Bob volunteered to see if he could find a home
economist to give a food demonstration for the county 4-hers.
The record book committee decided to judge record
books on Feb.9th.The group then voted to have leader meeting at
2:00 pm on Feb.8 th at the extension office.
Samiel Martin Sec
Pickens County 4-H Volunteer
Meeting
Pickens County Extension Office
October 19, 2004
Present : Deb Edson, Samiel Martin, and Amy Sowell
Meeting called to order by Deb
Edson
Minutes were approved.
There is an opportunity for 2
community service projects :Adopt a Highway (Holly Bush Rd.) This is done
4 times a year. There is a butterfly garden in Clemson at a nursing center
that needs to be weeded and mulched.
Dates for next year were
discussed. Teen Weekend is March 19th and 20th 2005
and State Congress is July10-13.
There are three 4-hers going to
National Congress in Dec. (Stephanie Johnson, David Edson and Sarah
Jarrall.
All clubs need to get new
enrollment cards filled out and turn in to Extension office with insurance
money.
Leaders need to check the Pickens
web site and download Information about record books and give to 4-hers or
have members download them. Record books are due to volunteer leaders on
Jan.24, 2005 and to Extension office on Feb.1, 2005.
The next meeting will be January
18, 2005.
Samiel Martin Sec.
Pickens County 4-H Volunteer Meeting
Pickens County Extension Office
Sept 21, 2004
Present: Susan Dodgens, Samiel Martin, Amy Sowell, Bob
Spalding and Lee Ann White
Meeting called to order by Susan Dodgens
Minutes were approved. Treasurer report $1925.37
in checking account.
Old Business:
Fair: There was a lot of positive
feed back about the new entry tags. Everyone seemed happy with the judges
and comments they made this year. Pick up need to be earlier in the day
next year .Bob would like to appoint a committee to update the fair forms,
entries etc. Group agreed with this. Bob is going to have a meeting with
his committee and report back at the next leader meeting.
Bicycle Rodeo and 4-H fall activity on
hold for now.
New Business:
Calendar for year was discussed. The same
calendar as last year will be followed .
Susan Dodgens will do the chicken BBQ again
this year.
Bob will co-ordinate awards night with Susan
and Samiel serving on the committee.
Same committee will be in charge of record
books.
The group unanimously agreed that the
fashion show was a big hit at awards night and voted to ask Sarah to do
one again .Several options were given for the fashion review. It could be
held at a different time. The group would give trophies in each division
if clothing judged by workshop and modeling. The review could be done as
it was last year. We want Sarah to have time to decide what she would like
to do and the 4-Hers to have time to make a garment to model.
Susan reminded us that we elect officers in
November.
The possibility of a county food
demonstration contest was discussed. Everyone thought it would be a good
idea. Lee Ann said she would help with one but needed to know what to do.
Next meeting will be Oct. 19 at 7:00 pm.
Samiel Martin ,Sec.
Pickens County 4-H Volunteer
Meeting
Pickens County Extension Office
August 17, 2004
Present: Susan Dodgens, Deb Edson,
Sarah Heichel, Samiel Martin, Bob Spalding and Lee Ann White.
Meeting called to order by Deb
Edson. Minutes were approved.
- Progressive Farmers
Safety Day Information given out to leaders.
- Bob had information on
Adult Shooting Sports Workshop if anyone interested.
- Deb said a new 4-H
club has been formed in Dacusville.
- Bob talked about the
fair which is the next event coming up.
- Pick up is from 11 am
to 1 pm on Monday Sept. 13th.
- He asked for
suggestions for judges and for volunteers to help with the fair. He
asked that we let him purchase doors for photography exhibit .He had
priced them at about $60.00.
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Samiel made motion that we let Bob purchase what ever
he needs for the fair, seconded by Susan. Motion carried.
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The entry tag was discussed. Bob was to check with
Bobby Morris who did the older tags years ago and get about 500 to 1000
printed.
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Rules for the judges are not very specific except in
project area
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It was agreed that the volunteers at the registration
table would have the final say in any category discussions.
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Meeting was adjourned.
-
Next meeting to be at extension office on Tuesday
Sept 21st @ 7:00 pm.
Samiel Martin Sec
Pickens County 4-H Volunteer Meeting
Pickens County Extension Office
July 20, 2004
Present: Susan Dodgens, Sarah Heichel, Samiel Martin,
and Amy Sowell
Meeting was called to order buy Susan Dodgens.
Minutes were read and approved. Treasurer reported that $545.00 had been
contributed to 4-H fund. 4-H in general was discussed. We need to get
4-Hers more interested in county wide activities
No report on the electric workshop
Woodworking workshop will be at a later date
No information on the beach bash which Deb Edson has
agreed to coordinate.
Upper State fair was discussed. There are many jobs
that have been taken care of by the agent in the past.
Susan will check with Deb Edson about the beach bash
and Bob Spalding about the Fair.
Pickens County 4-H Volunteer Meeting
Pickens County Extension Office
May 18, 2003
Present Susan Dodgens, Deb Edson, Samiel Martin, Amy
Sowell, Bob Spalding, Leeann White
Meeting was called to order by Deb Edson. Minutes
were approved.
Treasurer reported that $900.00 had been contributed
to 4-H fund. Deb had $150.00 tonight that her teens had collected. Also
there has been $ 5.00 added to the 4-H Foundation.
Susan recommended that we ask Karen to send check
once a month to the treasurer for monies that had been received.
Leeann reported that her club has been sewing.
Susan gave a report on her new club and the activities
that they were planning.
Deb gave a report on her club’s visit to Pickens
County Council Meeting . They gave a talk on what 4-H is and some of the
projects involved now.
Bob gave out the paper for bicycle rodeo and went
over it. Tentatively it will be held at Dacusville Middle School on June
15th from 10:00 am to 12:00 noon
The group decided to continue to meet on the third
Tues at 7:00 pm. No other volunteers responded to the notice concerning
meetings.
Electric Day will be held on July 10th
from 10am to 12 noon @ the extension office.
Sign up will be held before the event.
Susan had talked with Mr. Boyles about the wood
working shop. He wants the children to be at least 11 yrs old to use tools
.The day will be set up later.
There is a state food workshop and contest. Details
can be found on the 4-H county website.
Soliciting for funds is to be done only for a county
event. Clubs may have money making projects that are service related or
pay dues to finance their projects.
Next meeting will be held on June 15th
after the bicycle rodeo @ the school since this the day for our meeting.
Volunteers helping with the rodeo should bring a bag lunch.
Samiel Martin
Pickens County 4-H Volunteer
Meeting
Pickens County Extension Office
April 20, 2004
Present: Susan Dodgens, Samiel
Martin, Amy Sowell, Bob Spalding and Leeann White
Bob Spalding called the meeting to
order. The minutes were approved. . Everyone felt that the Awards Program
went well. The fashion revue added a lot to the program.
Treasurer reported that we had
spent $343.94 on trophies fashion revue medals and Bertha Stone awards.
There was one more outstanding bill.
Better communications were
discussed. The group felt this could be improved.
All communications received should
be passed on to the person who is chairman of an event
- We also decided that we need a
notebook to record no. of ribbons used for events and supplies so that
we will know when to reorder..
- Susan reported on the chicken
barbecue contest and the workshop.
- Four children will be
participating at the state contest on May 8, 2004.
- Susan had got the supplies for
the event donated.
- Susan Dodgens was elected vice
president.
- Bob is still planning the
bicycle rodeo on June 15th. Place to be announced.
- Electric workday is July 10th.
Leeann White is chairman of this.
- Fund raising was discussed.
Teens can go to service organizations and ask for help to go to state
congress. A list needs to be kept of money received and people
contacted.
The time of the meeting was
discussed. It was decided to meet at 7:00 pm May 18th.(third
Tues). A survey will be taken by email or letter to see which day of the
months best for the majority.
Samiel
Martin Sec.
Pickens County Volunteer Meeting
Pickens County Extension office
February 17, 2004
Present: Pat Edmonds, Deb Edson, Samiel Martin, Amy
Sowell and Bob Spalding
Deb called the meeting to order Minutes were
approved.
There was some discussion on records. This year 29
books were turned in and judged.
Awards night was planned March 16th @ 7:00
pm Pickens County Extension Office meeting room.
Each club is responsible for bringing 3 dozen
cookies.
There will be a short speech by a former 4-Her. The Nimble Thimble Club
will do a fashion revue to include any other 4-H members that have done
some sewing and want to participate. Please let Sarah Heichel know
if any of your members are interested.
Club responsibilities are:
Set Up--------------------------- Nimble Thimble
Club and Easley Surfers
Registration--------------------- Horse Play Club
Punch----------------------------- Horse Play Club
Candy----------------------------- Pickens Explorers
Club
Serving Table-------------------- Pickens Pride 4-H
Horse Club
Susan Dodgens and Corey
Clean Up-------------------------- State Park Rangers
Rock Springs Baptist
Church 4-H Club
The awards were discussed and recommendations from
club leaders were discussed.
Awards part of program was planned.
Samiel Martin Sec.
Pickens County 4-H Volunteer
Leader Meeting
Pickens County Extension Office
January 20,2004
Present: Susan Dodgens, Deb Edson,
Samiel Martin, Amy Sowell, Bob Spalding, and Leeann White
Deb Edson called the meeting to
order .Minutes were approved. Treasurer report given.
On 1/8/03 $ 1,307.08 Expenses for
2003 $951.23.Contributions $550.06 leaving a balance on 1/8/04 of $905.23.
A bill for ribbons of $39.59was
left by Glenna. Bob made a motion that we pay it. Motion was seconded by
Susan .Motion carried.
Insurance bill for $215.00 this
year will be paid by volunteer committee.
Beginning next year Insurance will
be paid by individual clubs and club leaders. Club leaders will be
responsible for collecting money and turning it in to extension office
prior to January1,2005. Fees are $1.00 per 4-Her and $1.00 per leader
except for Horse Clubs. Fee is $ 2.00 per 4-Her and $ 4.00 per leader.
Activities were discussed
Susan Dodgens volunteered to be
chairman of chicken barbecue.
Samiel Martin volunteered to be
chairman for achievement night.
Bob Spalding volunteered to be
responsible for bike rodeo.
Leeann White volunteered to be
chairman for electric workshop
Bob also volunteered to do a
county wide web site.
Budget for 2004 was discussed and
approved. This will be adjusted during the year according to how much
money is raised.
Liability
insurance-----------------------------------------------$ 250.00
4-H Fair (ribbons and trophies)
-------------------------------$ 1000.00
Awards
program-------------------------------------------------$ 750.00
State
Congress-------------------------------------------------- -$ 1200.00
Fashion
Revue----------------------------------------------------$ 200.00
Activities Days (BBQ, Bike Rodeo,
Beach Bas--------$ 800.00
Leader
Training---------------------------------------------------$ 1000.00
Miscellaneous-----------------------------------------------------$
300.00
Total-------------------------------------------------------------- $
5,500.00
Fund raising was discussed. We
need to raise some funds to cover the programs for the year. All money has
to go through the extension office and then a check will be written to
program committee. Form letters have been typed up and can be picked up at
the extension office.
Call Susan Dodgens and let her
know who you are planning to call on so that we will not have any
duplication of calls on businesses.
It was agreed to ask Adonnya
Greene if she wanted to do the petting zoo as a county fund raiser at the
Azalea Festival
Members suggested having a fashion
revue at awards program for any county 4-hers to model what they have
made. It was a unanimous decision to ask Sarah Heichel if she would
coordinate this for us.
Samiel Martin Sec.
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